Director of Finance and Administration

Housing Authority of Travis County

JOB TITLE: Director of Finance and Administration
EXEMPT: NO
DEPARTMENT: Finance and Administration
REPORTS TO: CEO / Executive Director
TYPE OF RECRUITMENT: OPEN
JOB TYPE: Full Time

JOB DESCRIPTION

 

CLASSIFICATION SUMMARY:

Under the direction of the Chief Executive Officer/ Executive Director of the Housing Authority of Travis County (HATC) and Executive Vice President of the Strategic Housing Finance Corporation(SHFC), the Director of Finance and Administration is a highly responsible position that will assist in directing and managing Housing Authority of Travis County (HATC) and its affiliates, and the Strategic Housing Finance Corporation (SHFC) fiscal operations in accordance with current business trends and have thorough understanding of generally accepted accounting principles in the U.S.A. (GAAP). The Director of Finance and Administration is responsible for strategic planning, financial analysis, policy development, and problem resolution. Maintains the financial well-being of both organizations by providing financial projections and accounting services; preparing growth plans; monitoring and reporting of the financial transactions in the agencies’ programs; directing staff. Manages staff; develops finance organizational and operational strategies; forecasts economic conditions; identifies business opportunities; monitors and reports financial performance; reduces costs; maximizes return on invested funds. Performs administrative, managerial and supervisory work relating to the management, administration and operation of all fiscal and administrative activities such as treasury management, accounting, budgeting, financial reporting, budgetary controls, procurement, purchasing, financing, and management information systems. Also included are grants, contracting, taxation, pension, and other employee benefit plans.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete list of all responsibilities, duties, and/or skills required. Other duties may be assigned.

  • Responsible for the preparation of financial reports of HATC and SHFC, including budgets and budget revisions in accordance with GAAP.
  • Responsible for the development of all major financial statements of HATC and SHFC in accordance with GAAP.
  • Determines finance operating strategies by evaluating trends; establishing critical measurements; determining production, productivity; quality and customer-service strategies; designing systems; accumulating resources, resolving problems; implementing change.
  • Reviews policies and procedures to assure compliance and efficient, effective operations of HATC and SHFC.
  • At the direction of the President and Chief Operating Officer / Executive Vice President, responds to correspondence from federal, state, and local jurisdictions, congressional representatives and other concerned persons or groups.
  • Prepares the annual operation budget for review and approval from President/CEO/Executive Vice President, Board of Commissioners/Board of Directors, and HUD.
  • Sets up internal control measures to safeguard the overall assets of HATC and SHFC.
  • Oversees compliance with HUD reporting requirements, trust indentures, and tax credit issues, if necessary.
  • Recommends and leads new efforts to improve Return On Equity (ROE) / Return on Assets (ROA) performance.
  • Prepares required state and federal tax reports for affiliated entities, if and when appropriate.
  • Directs the proper disbursement of all funds for purchases, contracts, payrolls and other necessary expenditures.
  • Plans, recommends and monitors investments in accordance with investment policy guidelines.
  • Oversees the Organization’s annual single audit process and provide information or schedules to the external auditor to ensure the timely completion of the annual single audit.
  • Analyzes accounting system needs and directs the development and implementation of new systems to meet regulatory criteria and management needs.
  • Keeps abreast of new trends, developments, legislation, and regulations in the field of fiscal management and administration.
  • Monitors the maintenance of accounting books, records, ledgers, and vouchers by reviewing periodic reports, the general ledger, and related records.
  • Monitors procurement procedures to assure compliance with applicable laws and policies that affect efficient operations.
  • Monitors Management Information Systems procedures for compliance with applicable laws and policies to affect efficient operations.
  • Consults with the President/CEO/Executive Vice President as necessary to develop new guidelines or make decisions based on the circumstances and experience.
  • Easily analyzes and prioritizes information, distilling it to the critical issues and drawing accurate conclusions.
  • Makes effective decisions by analyzing information and considering priorities.
  • Manages complexities and competing priorities. Coordinates information and activities among groups with differing agendas, across multi-functional areas.
  • Skilled at systematically analyzing and evaluating problems in business operations.
  • Synthesizes all forms of research into clear, thoughtful, actionable deliverables.
  • Uses multiple resources, quantitative and qualitative research methodologies to capture and interpret information.
  • Acts in the capacity of President/CEO/Executive Vice President in his absence.
  • Performs other related duties as assigned and/or requirement.
  • Manages Department of Finance & Administration operations including: Accounts Receivable, Accounts Payable, General Ledger, Bank Deposits and Payroll, Inter-program due tos/ due froms, etc.
  • Perform a wide range of routine accounting tasks in order to maintain an adequate system of accounting records.
  • Oversee the Department of Finance & Administration – managing and mentoring Accounting / Fiscal / Administrative staff.
  • Establish and maintain a system of strong internal controls and adherence to GAAP.
  • Review all month-end closing activities including general ledger maintenance, balance sheet reconciliations and cost allocation.
  • Prepare reconciliation schedules monthly or quarterly to support the financial statements amount.
REQUIRED QUALIFICATIONS:
  • EDUCATION AND/OR EXPERIENCE:**
    MBA or BBA in Finance or Accounting from an accredited university or college. CPA preferred with five (5) years experience in accounting. Demonstrated experience in special-purpose government entity – enterprise fund, affordable housing finance, market analysis, and knowledge of tax-exempt bond financing a must. Demonstrated Tax Credit expertise is a plus. Expert at predicting and assessing the impact of financial decision alternatives and recommending actions, as well as ensuring that financial objectives are met. Expert at setting and accomplishing financial goals, maintaining budgets and cost-effectiveness, interpreting financial goals, maintaining budgets, and cost-effectiveness, interpreting financial reports and recommending appropriate corrective actions.
  • TECHNICAL SKILLS:**
    To perform this job successfully an individual should have above average abilities using computer software such as MS Word and Outlook, and should be capable of using internet resources for research and developing reports. Multifinancial/operational systems and other related local and web-based database management and record keeping programs. Ability to learn other computer software programs as required by assigned tasks. Ability to plan, and coordinated the financial activities of HATC and SHFC and ensure the accuracy and integrity of fiscal accounting and finance-related activities. Maintain confidentiality. Gather, tabulate, analyze, and interpret data. Organize work effectively and maintain accurate and systematic systems. Comprehend and interpret complex rules, regulations, and laws. Establish and maintain effective working relationships with others. Communicate complex ideas clearly and effectively both orally and in writing, and speak effectively before groups. Operate standard office equipment.
KNOWLEDGE OF:
  • Federal and State public housing program regulations and reporting requirements, including Code of Federal Regulations (CFR), United States Department of Housing and Urban Development (HUD), and Section 8 of the United States Housing Act of 1937, and amendments.
  • Public administration and intergovernmental relations, and of the principles and practices of supervision and office management.
  • Principles of grant fund accounting, budgets, contracts, and financial records management.
  • The principles and practices of public housing administration and grant administration and of federal, state and local regulations governing the development and operation of subsidized housing programs.
*ADDITIONAL SKILLS:
  • Communicate effectively, both orally and in writing.
  • Maintain effective working relationships with customers, contracted agencies and workers, other employees, supervisory personnel, and the public.
  • Assessing and prioritizing multiple tasks, projects and demands; and planning and coordinating the work of others.
  • Employment is contingent upon successful completion of a criminal background check and verification of work history, academic credentials, licenses, and certifications as applicable.
*PREFERRED QUALIFICATIONS:
  • A valid Texas State Driver’s License may be required.
  • Special training and certifications through HUD and other regulatory agencies may be required.
*PHYSICAL DEMANDS:

Independent body mobility to stand, walk, bend, and sit for prolonged periods of time and/or drive a vehicle. Manual dexterity to reach, and grasp; manual dexterity to hand write or use computer keyboard; vision sufficient to see/read; hear and speak to communicate with customers in person and over the phone.

WORKING CONDITIONS:

The position is located in an indoor office environment.

Job Type: Full-time

Salary: $80,000.00+ /year

BENEFITS:
  • Employer paid medical insurance premium starting after a 30 day wait period. Insurance will include dental and vision care for the employee only. Dependents or spouses may be added to the plan coverage at the sole cost of the employee
  • Employer paid Employee Assistance Program (EAP) from Deer Oaks
  • $15,000.00 group life insurance policy that covers the employee only
  • Texas County & District Retirement System (TCDRS) Retirement Plan in which the employee contributes 4% and the employer will match 250% to the plan. The employee is vested at 5 years of service. Eligibility for the employee retirement plan starts on the date of hire, TCDRS offers Prior Service Credit for proportionate time with other approved State Plans.
  • Short and long term disability (pays 100% of the premium for this coverage.
  • Mutual of America’s 457 Plan at the sole cost of the employee
  • AFLAC Insurance (many products available for purchase by the employee and the cost is deducted from the employee pay)
  • Gold’s Gym Corporate membership in which the Agency will pay half of the membership amount for the employee

To apply for this job email your details to Patrick.b.howard@traviscountytx.gov