HATC Agendas & Minutes
Housing Authority of Travis County
2021 Board of Commissioners Meeting Schedule
The annual and regular board meetings are generally scheduled on the first Thursday of each month to be held at the Central Office at 9:00 AM. All meetings are subject to change and will be posted accordingly.
Join the Meeting by using the Link, Meeting ID and Password provided below:
https://us02web.zoom.us/j/2496318264?pwd=TmVYWEVRM3JRK1pPMHdhNmVDWTNvQT09
Dial by your location
1-346-248-7799 US (Houston)
Meeting ID: 249 631 8264
Password: 547394
Agendas & Minutes
2020 Board of Commissioners Meeting Schedule
The annual and regular board meetings are generally scheduled on the first Thursday of each month to be held at the Central Office at 9:00 AM. All meetings are subject to change and will be posted accordingly.
Agendas & Minutes
Resolutions
Resolution No. HATC-2020-01 To Amend the Housing Authority of Travis County (HATC) Fiscal Policy Framework Document, Chapter Six: Investment Policy, to include language specifying “investment pools” as an acceptable investment option.
Resolution No. HATC-2020-02 To Amend the Housing Choice Voucher (HCV) Administrative Plan’s process for re-opening the waiting list by accepting applications by way of the internet for the HCV waiting list.
Resolution No. HATC-2020-02 To Amend the Housing Choice Voucher (HCV) Administrative Plan’s process for re-opening the waiting list by accepting applications by way of the internet for the HCV waiting list.
Agendas & Minutes
Resolutions
Resolution No. HATC-2020-03 To Amend the Housing Choice Voucher (HCV) Administrative Plan’s waiting list selection process by adding a preference for non-elderly, disabled persons who are transitioning out of institutional and other segregated settings, at serious risk of institutionalization, currently experiencing homelessness, previously experienced homelessness and currently a client in a permanent supportive housing or rapid rehousing project, or at risk of experiencing homelessness.
Resolution No. HATC-2020-04 To Amend the Housing Choice Voucher (HCV) Administrative Plan’s waiting list selection process by including the Mainstream Voucher Program (MVP) under Targeted Funding.
Meeting was Cancelled
Agendas & Minutes
Resolutions
Resolution No. HATC-2020-05: To Amend the HATC Personal Policy for changes and updates
Action: Passed
Agendas & Minutes
Resolutions
Resolution No. HATC-2020-06: To Authorize a loan to finance a portion of the rehabilitation cost for Eastern Oaks Apartments; and to Authorize the execution and delivery of documents and instruments necessary to carry out the contemplated transaction, as well as to take other actions related to the subject.
Action: Passed
Meeting was Cancelled
Agendas & Minutes
Resolutions
Resolution No. HATC-2020-07: To Appoint Directors of the Travis County Facilities Corporation
Action: Passed
Resolution No. HATC-2020-08: To Approve borrowing $800,000 from Strategic Housing Finance Corporation of Travis County, Texas and to Approve committing and $800,000 equity investment in the Eastern Oaks property.
Action: Passed
Agendas & Minutes
Agendas & Minutes
Resolutions
Resolution No. HATC-2020-09: To Approve FY 2021 Proposed Budget
Action: Passed
Resolution No. HATC-2020-10: To Authorize the change of the Agency’s fiscal year end to December 31 and to fix December 31 as the Agency’s fiscal year end; and Authorize the execution and delivery of documents and instruments necessary to carry out such fiscal year end change; and other related provisions as necessary to fix December 31 as the Agency’s fiscal year end.
Action: Passed
Resolution No. HATC-2020-11: To Approve the award of a contract to conduct independent audit services for three fiscal years beginning FY2020, with an option to renew for two additional fiscal years, based on staff recommendation.
Action: Passed
Resolution No. HATC-2020-12: To Approve the Performance Evaluation for the CEO/Executive Director
Action: No Action
Agendas & Minutes
Resolutions
Resolution No. HATC-2020-12: To Approve the Performance Evaluation for CEO/Executive Director
Action: Tabled
Agendas & Minutes
Special Board Meeting Agenda
Special Board Meeting Mintues
Resolutions
Resolution No. HATC-2020-12: To Approve the Performance Evaluation for CEO/Executive Director
Action: Passed
Agendas & Minutes
Resolutions
Resolution No. HATC-2020-13: To Approve the Continuum of Care (COC) Policies and Procedures by adopting HUD’s COVID-19 Waivers
Action: Passed
Resolutions
Resolution No. HATC-2020-14: To Amend the Housing Choice Voucher (HCV) Administrative Plan by adopting HUD’s COVID-19 Waivers.
Action: Passed
Resolutions
Resolution No. HATC-2020-15: To Approve the establishment and implementation of an electronic document management system; to create a centralized document repository; and to convert paper-dependent processes into electronic workflow, as well as the use of digital signature.
Action: Passed
Resolutions
Resolution No. HATC-2020-16: To Amend the HATC Rent Collection Policy as it applies to the Affordable Housing Program
Action: Passed
Agendas & Minutes
Resolutions
Resolution No. HATC-2020-17: To Amend the Housing Authority of Travis County Fiscal Policy Framework Document, Chapter One: Internal Control Policy, to add Section L., Fixed Asset Capitalization Policy
Resolution No. HATC-2020-18: To Amend the Bylaws of the Travis County Facilities Corporation (“TCFC”), thereby increasing the number of Directors from Three (3) to Five (5).
Resolution No. HATC-2020-19: To Appoint Directors of Travis County Facilities Corporation (“TCFC”).
Agendas & Minutes
Resolutions
Resolution No. HATC-2020-24: To Authorize the submission fo an MTW Application to HUD and to make associated certifications and agreements in connection with the submission and implementation of MTW.
HATC AgeNda & Minutes archives
2019 Archives
Meeting Date |
PDF Archives |
Resolutions |
| January 3rd, 2019 | ||
| January 29th, 2019 | RESOLUTION NO. HATC-2019-01 : To approve the performance evaluation for the CEO/Executive Director. | |
| February 7th, 2019 | RESOLUTION NO. HATC-2019-02: To Amend the Continuum of Care (COC) Policies and Procedures by redefining the number of days a person may be absent from their unit for brief period of stays in institutions before terminating rental assistance. RESOLUTION NO. HATC-2019-03: To Approve Irrevocable commitment to fund any operating deficits that may arise from participation in the Multifamily Director Loan Program offered by Texas Department of Housing and Community Affairs (TDHCA). |
|
| April 4th, 2019 | ||
| April 26th, 2019 | RESOLUTION NO. HATC-2019-04: To approve submission of a letter of interest to HUD’s Moving Work (MTW) Demonstration Program, Cohort 1. RESOLUTION NO. HATC-2019-05: To Approve the Performance Evaluation for the Director of Real Estate Development. |
|
| June 6th, 2019 | RESOLUTION NO. HATC-2019-06 RESOLUTION NO. HATC-2019-07 RESOLUTION NO. HATC-2019-08 RESOLUTION NO. HATC-2019-09 RESOLUTION NO. HATC-2019-10 RESOLUTION NO. HATC-2019-11 RESOLUTION NO. HATC-2019-12 RESOLUTION NO. HATC-2019-13 RESOLUTION NO. HATC-2019-14 |
|
| August 1st, 2019 | ||
| September 24th, 2019 | ||
| October 15th, 2019 | ||
| November 21st, 2019 | ||
| December 5th, 2019 |
2018 Archives
Meeting Date |
PDF Archives |
Resolutions |
| January 4th, 2018 | RESOLUTION NO. HATC-2018-02: To Amend the Continuum of Care (COC) Policies and Procedures by defining and setting guidelines for the utilization of COC grant funds. | |
| February 1st, 2018 | ||
| March 6th, 2018 | Resolution No. HATC-2018-03: To Amend the HATC Personnel Policy for changes and updates. | |
| April 5th, 2018 | ||
| May 3rd, 2018 | Resolution No. HATC-2018-05: To Authorize HATC Staff to file any and all necessary or convenient applications, documents instruments or other information with the Federal Home Loan Bank, City of Austin, Texas Department of Housing and Community Affairs or other lenders to obtain funding for the revitalization of the Eastern Oaks property, and to take other actions related to the subject. Resolution No. HATC-2018-04: To Adopt Procedures for Requesting and Implementing a Change in Rent Charges for Manor Town Apartments and Carson Creek Homes. Resolution No. HATC -2018-04 was tabled until the next scheduled Board meeting. |
|
| Joint HATC & SHFC May 22nd, 2018 Meeting | ||
| June 21st, 2018 | Resolution No. HATC-2018-06: To Approve the 2019 Annual Budget of the Housing Authority of Travis County. Resolution No. HATC-2018-07: To Amend the Housing Authority of Travis County Fiscal Policy Framework Document. Resolution No. HATC-2018-08: To Approve the provision of Texas County and District Retirement System (TCDRS) as the retirement benefits provider for HATC staff. |
|
| August 2nd, 2018 | RESOLUTION NO. HATC-2018-09: To Approve the Personnel Evaluation Template recommendations from Woollard Nichols and Associates | |
| September 6th, 2018 | RESOLUTION NO. HATC-2018-10: To Amend the HATC Personnel Policy for changes and updates. | |
| October 4th, 2018 | Resolution No. HATC-2018-11: To Amend the HATC Personnel Policy for changes and updates. Resolution No. HATC-2018-12: To Approve the Personnel Evaluation Template recommendations from Woollard Nichols and Associates. Resolution No. HATC-2018-12 was tabled until the November 2018 Board meeting. Resolution No. HATC-2018-13: To Approve the Executive Director Personnel Evaluation Template recommendations from Woollard Nichols and Associates. Resolution No. HATC-208-13 was tabled until the November 2018 Board meeting. |
|
| October 23rd, 2018 | ||
| November 29th, 2018 | Resolution No. HATC-2018-04: To Approve the provisions related to the Rent Limitations for Qualified Tenants at Manor Town Apartments. Resolution No. HATC-2018-14: To Approve the provisions related to the Minimum Income Standard at Manor Town Apartments. Resolution No. HATC-2018-13: To Approve the provisions related to the Debt Service Obligations at Manor Town Apartments. Resolution No. HATC-2018-17: To Adopt the 2019 Payment Standard change effective January 1, 2019 for all programs. |
|
| December 13rd, 2018 |
RESOLUTION NO. HATC-2018-12: To Approve the Personnel Evaluation Template recommendations from Woollard Nichols and Associates. RESOLUTION NO. HATC-2018-13:To Approve the Personnel Evaluation Template recommendations from Woollard Nichols and Associates. |
2017 Archives
Meeting Date |
PDF Archives |
Resolutions |
| January 5th, 2017 | RESOLUTION NO. HATC-2017-01: To Adopt policies and procedures for Project Based Rental Assistance (PBRA) due to Rental Assistance Demonstration Program (RAD) Conversion. | |
| February 2nd, 2017 | RESOLUTION NO. HATC-2017-02: To Amend the Housing Choice Voucher (HCV) Administrative Plan by redefining commencement dates for new Housing Assistance Payment (HAP) Contracts for New Admissions and Unit Transfers. | |
| March 2nd, 2017 | RESOLUTION NO. HATC-2017-03: To Amend the personnel policy for changes and updates. | |
| April 6th, 2017 |
Resolution No. HATC-2017-04: To Adopt a Housing Authority of Travis County Fiscal Policy Framework Document. Resolution No. HATC-2017-05: To Approve the 2017-2018 PHA Annual Plan. Resolution No. HATC-2017-06: To approve a policy statement regarding Employee Medical Plan Deductible Reimbursement. Resolution No. HATC-2017-07: To Approve a Strategy regarding the reconciliation of all outstanding travel balances related to former Commissioners. |
|
| May 4th, 2017 |
RESOLUTION NO. HATC-2017-08: To Approve a Proclamation honoring former Commissioner Richard Moya for his dedication and contributions to the Housing Authority of Travis County, Texas. RESOLUTION NO. HATC-2017-09: To Approve the granting of the Housing Authority of Travis County service Award, recognizing the efforts of residents who have demonstrated exemplary service. |
|
| June 1st, 2017 |
RESOLUTION NO. HATC-2017-10: To Amend the Housing Choice Voucher (HCV) Administrative Plan by removing Chapter 18 titled Shelter Plus Care and replacing with adopted Choice Mobility Plan from the Tenant Selection Plan. RESOLUTION NO. HATC-2017-11: To Amend the Housing Choice Voucher (HCV) Administrative Plan by redefining the homeless preference and the allocation of vouchers from HCV waiting list. RESOLUTION NO. HATC-2017-12: To Approve the 2018 Annual Budget of the Housing Authority of Travis County. |
|
| June 12nd, 2017 | ||
| June 26th, 2017 |
RESOLUTION NO. HATC-2017-13: To Authorize SEA RAD, LP (the “Partnership”), to participate in the redevelopment, rehabilitation and operation of Alexander Oaks and Summit Oaks Apartments including approval of the debt financing, equity financing, ground lease and other matters necessary and To Authorize the execution and delivery of documents and instruments necessary to carry out the contemplated transaction, and take other actions related to the subject. RESOLUTION NO. HATC-2017-14: To Authorize SEA RAD GP, LLC (the “General Partner”), to participate in the redevelopment, rehabilitation, and operation of Alexander Oaks and Summit Oaks Apartments including approval of the debt financing, equity financing, ground lease and other matters necessary and To Authorize the execution and delivery of documents and instruments necessary to carry out the contemplated transaction, and to take other actions related to the subject. RESOLUTION NO. HATC-2017-15: To Authorize the debt financing, equity financing, property acquisition, ground lease and other matters necessary for the Housing Authority of Travis County, Texas to participate in the redevelopment, rehabilitation and operation of Alexander Oaks and Summit Oaks Apartments and To Authorize the execution and delivery of documents and instruments necessary to carry out the contemplated transaction, and to take other actions related to the subject. |
|
| June 30th, 2017 |
RESOLUTION NO. HATC-2017-16: To Approve the write-off of current Uncollectable Tenant Accounts. RESOLUTION NO. HATC-2017-17: To Approve an Interlocal Cooperation Agreement (ICC) for the Procurement of Consulting Services Related to an Assessment of Fair Housing to be entered into by the following parties: the City of Austin, Texas; the City of Round Rock, Texas; the City of Pflugerville, Texas; Travis County, Texas; Williamson County, Texas; the Housing Authority of the City of Austin; the Housing Authority of the City of Georgetown; the Housing Authority of the City of Granger; the Housing Authority of the City of Round Rock; the Housing Authority of the City of Taylor; and the Housing Authority of Travis County. |
|
| July 24th, 2017 | ||
| August 3rd, 2017 | ||
| August 9th, 2017 | RESOLUTION NO. HATC-2017-19: To Approve HATC Annual Leave Buy-Back Program. | |
| October 3rd, 2017 | ||
| November 2nd, 2017 |
RESOLUTION NO. HATC-2017-21: To Adopt the 2018 Payment Standards change effective January 1, 2018 for all Voucher programs. RESOLUTION NO. HATC-2017-22: To Amend the Tenant Selection Plan. |
|
| December 7th, 2017 |
Resolution No. HATC-2017-24: To Approve HATC Sick Leave Bank Policy/Program. Resolution No. HATC-2017-26: To Adopt a process for the election of Officers at the January 2018 Annual Meeting. Resolution No. HATC-2017-06: To Authorize and Approve the creation of the HATC Foundation. Resolution No. HATC-2017-23: To A. Authorize the issuance, sale, and delivery of one or more series of taxable or tax-exempt multifamily housing revenue bonds (Boyce Parmer Apartment Project) Series 2017; B. Authorize the execution and delivery of documents and instruments necessary to carry out the financing of such multifamily residential rental development; and other related provisions as necessary to complete the transaction; and C. Approve the substance thereof.Resolution No. |
2016 Archives
Meeting Date |
PDF Archives |
Resolutions |
| January 7th, 2016 | ||
| February 4th, 2016 | Resolution No. HATC-2016-01: To approve the previously
amended resolution, dated Oct. 1, 2015, regarding the proposed changes to the HCV Administrative Plan. Resolution No. HATC-2016-02: To approve the draft Employment Agreement for the Executive Director. Did Not Pass – Resolution HATC-2016-3: To Approve Repayment Plan for TML Health Insurance Premium for spouse of HATC HCV Housing Specialist. Resolution No. HATC-2016-04: To approve Rent adjustment at Manor Town Apartments. Resolution No. HATC-2016-23: To Approve the submission of Application for Low Income Housing Tax Credits (LIHTC) to Texas Department of Housing and Community affairs on or before March 1, 2016 for the rehabilitation of HATC Public Housing inventory, [including] [excluding] Eastern Oaks. |
|
| March 3rd, 2016 | ||
| April 7th, 2016 |
RESOLUTION NO. HATC-2016-06: To Approve Resident Participation Fund request to support HATC’s Community Development Program. RESOLUTION NO. HATC-2016-07: To Amend Housing Authority of Travis County Personnel Policy, Section 7.0, Travel, Meeting and Training Attendance. Did not pass – Resolution No. HATC-2016-8: To Amend Interlocal Agreement between Housing Authority of Travis County and Forth Worth Housing Authority |
|
| May 5th, 2016 |
RESOLUTION NO. HATC-2016-09: To Authorize and Approve the 2016-2017 PHA Annual Plan.
RESOLUTION NO. HATC-2016-10: To Authorize and Approve the proposed changes to the Housing Choice Voucher Administrative Plan’s Homeless Preference. |
|
| May 20th, 2016 | ||
| June 2nd, 2016 | Resolution No. HATC-2016-11: To approve Proposed Smoke-Free Policy. Resolution No. HATC-2016-12: To Approve the 2017 Annual Budget of the Housing Authority of Travis County. Resolution No. HATC-2016-04: To Amend Interlocal Cooperation Contract between Housing Authority of Travis County and Housing Authority of the City of Austin/Blueprint Housing Solutions/SHCC Consulting. Resolution No. HATC-2016-14: To Authorize the establishment of a new Bad Debt Collection Write-Off Policy and Approve the write-off of current Uncollectable Tenant Accounts. |
|
| June 15th, 2016 | ||
| July 7th, 2016 | Resolution No. HATC-2016-15: To approve the proposed changes to redefine the homeless preference in the Housing Choice Voucher Administration Plan. Resolution No. HATC-2016-16: To Approve the Strategic Plan for the Housing Authority of Travis County and the Strategic Housing Finance Corporation. Resolution No. HATC-2016-04: To Amend Interlocal Cooperation Contract between Housing Authority of Travis County and Housing Authority of the City of Austin/Blueprint Housing Solutions/SHCC Consulting. |
|
| August 4th, 2016 | ||
| September 1st, 2016 |
Resolution No. HATC-2016-18: To Amend the By-laws of the Housing Authority of Travis County, TX. Resolution No. HATC-2016-19: To Amend the Housing Choice Voucher (HCV) Administrative Plan to only enter into Housing Assistance Payment (HAP) Contracts with Landlords on specified dates. Resolution No. HATC-2016-20: To Amend the Housing Choice Voucher (HCV) Administration Plan to conduct inspections biennially. |
|
| October 6th, 2016 | RESOLUTION NO. HATC-2016-22: to Amend the By-laws of the Housing Authority of Travis County, TX. | |
| October 10th, 2016 | RESOLUTION NO. HATC-2016-23: To Amend the By-laws of the Housing Authority of Travis County, TX. | |
| November 3rd, 2016 |
Resolution No. HATC-2016-24: To Adopt a process for the selection of candidates for the election of Officers at the January 2017 Annual Meeting. Resolution No. HATC-2016-25: To Amend HATC Personnel Policy, modifying language in Chapter 7.0, Travel, Meeting and Training Attendance, and bifurcating Chapter 7.0 thus creating a new Chapter 8.0, Vehicle Usage. Resolution No. HATC-2016-20: To Repeal HATC Travel Policy. |
|
| November 14th, 2016 | RESOLUTION NO. HATC-2016-27: To Approve the awarding of a contract to conduct independent audit services for FY2016 with an option to extend for FY2017 and FY2018, based on Staff recommendation. |
2015 Archives
| Meeting Date | PDF Archives |
| July 16, 2015 | HATC Agenda
HATC Minutes HATC & SHFC Joint Meeting Agenda HATC & SHFC Joint Meeting Minutes |
| August 6, 2015 | Agenda
Minutes |
| September 11 & 12, 2015 | Annual Meeting Agenda Annual Meeting Mintues SHFC Annual Mintues |
| October 1, 2015 | Agenda Mintues |
| November 5, 2015 | Minutes Working Session Mintues Regular Meeting Mintues |
| November 16, 2015 | Agenda Mintues |
| November 30, 2015 | Agenda Mintues |
| December 3, 2015 | Agenda Mintues |
| December 14, 2015 | Agenda Mintues |
